Acquisitions & Collections Services

Our department supports the mission and strategic directions of the George A. Smathers Libraries by acquiring and maintaining access to diverse information resources in various formats. We commit to supporting the current and future educational and research needs of the university community.

Information, Forms, and Tutorials

Selector Resources

This page contains everything you need to know to manage your department’s purchases and subscriptions.

Accounting, Print Serials, Gifts program, and exchange program

Accounting & Serials

The Accounting & Serials Unit strives to meet the information needs of the University of Florida community, supporting the goals and objectives of the Acquisitions & Collections Services Department of the George A. Smathers Libraries.

Our main responsibilities include acquisitions accounting financial activities related to the libraries’ materials budget in excess of $13 million, along with the management of acquisition functions for print subscriptions and standing orders, as well as the management of the Gifts & Exchange programs.

Firm Orders, Approvals, metadata

Collections Support

The Collections Support Unit coordinates record loading and metadata management, ordering and processing tangible library material, streaming video, and electronic book purchases (among others) as well as posting and contributing to the processing of invoices.

E-Journals, E-Books, AND Databases

Electronic Resources

The Electronic Resources Unit manages the full life-cycle of e-resources licensed for use by UF students, faculty, and staff. The unit manages the acquisition, access, maintenance, and assessment of thousands of e-journals, e-books, and databases. The Unit also manages OneSearch–our discovery system–and the A-Z database list. 

Gift Policies, Exchange Program

Gifts & Exchanges Programs

The George A. Smathers Libraries welcome the opportunity to accept gift donations of books and other materials that are academic in nature, enhance existing collections, are in good physical condition, and can be added to the Libraries’ collection.

The Exchange Program barters materials with other libraries, museums, and research centers around the world.

– Gift Policy
– Gift Forms
– Giving to the Library
– Tax Information

Print and Print + Online Serials and Standing Orders

Print Serials

Serial responsibilities include the acquisition, management, reporting, and documentation of print and print +online serial subscriptions (periodicals and annuals) and standing orders and series (cataloged separately and analytics).

– New Continuation Order Request Form
– Continuation Cancellation Request Form