Accounting & Serials

Accounting & Serials

We strive to meet the information needs of the University of Florida community, supporting the goals and objectives of the Acquisitions & Collections Services Department of the George A. Smathers Libraries. Our main responsibilities include acquisitions accounting financial activities related to the libraries' materials budget in excess of $14 million, along with the management of acquisitions functions for print subscriptions and standing orders, as well as the management the Libraries Exchange program.


Exchange Program

The Exchange Program barters materials with other libraries, museums, and research centers around the world.

Print Serials

• Print & Print+Online Serial Subscriptions: Periodicals and Annuals
• Standing Orders and Series:
Annuals, Cataloged Separately, and Analytics

Budget Reports

George A. Smathers Library Materials Budget Reports for current and prior fiscal years.

Contact Us

Accounting Manager

Raimonda Margjoni – (352) 273-2698

• George A. Smathers Libraries materials budget planning, allocations, and expenditures

• Analysis and financial reports

• Financial ACRL/IPEDS Statistics Reporting

• Asset Management Reporting

• Purchases via endowment and grant funding


• Fund transfers

•Expense refunds and credits

• Reconciliation of prepayment accounts

•OPS Budget management

• Point of Contact for Alma & PeopleSoft interface and UF GO questions and issues

• Oversees daily activities of the Accounting & Serials Unit

• Oversees management of the Libraries’ print continuations and the Exchange Program

•ASU webpage

Accountant 2

Michelle McClure – (352) 273-2671

•George A. Smathers Libraries materials budget expenditures, analysis, and financial reports

•Cost-shared purchases with UF colleges and Departments

•Annual HSCL library materials financial statistics

•Assists manager with financial ACRL/IPEDS Statistics Reporting

•Materials budget reports and publishing on the website

•Expenditure reports reconciliation with MFR in PeopleSoft

•Fund transfers in Alma backup

• Reconciliation of prepayment accounts

• PCard processing in UF GO, Alma, and PeopleSoft

•Vendor maintenance

•ASU webpage backup

Fiscal Assistant 2

Verna Bedford – (352) 273-2684

•Invoice review and processing for payment

•Daily processing of vouchers in PeopleSoft

•Invoice payment batch processing using the Alma/PeopleSoft interface

•Expense refunds

•Payment inquiries

•Reconciling A&P Unit records

•Financial record-keeping procedures

•EDI-loaded print serials invoices and related print serials issues

• Reconciliation of prepayment account for print serials

Fiscal Assistant 2

Lei Zhang- (352) 273-0173

•PCard processing in UF GO, Alma, and PeopleSoft

•Invoice review and processing for payment

•Invoice payment batch processing using the Alma/PeopleSoft interface

•Daily processing of vouchers in PeopleSoft

•Reconciling A&S Unit records

•Vendor records maintenance

•Department supplies and printer maintenance

Library Assistant 3

Mark Allender – (352) 273-2690

•Print and print+online serials and standing orders management, invoices, and problem solving

•New orders and cancelations

•Title changes

•Serial reports

•Subscription renewals

•Exchange Program

•Acquisitions mailroom (receiving & routing of materials