Accounting & Serials
We strive to meet the information needs of the University of Florida community, supporting the goals and objectives of the Acquisitions & Collections Services Department of the George A. Smathers Libraries. Our main responsibilities include acquisitions accounting financial activities related to the libraries' materials budget in excess of $14 million, along with the management of acquisitions functions for print subscriptions and standing orders, as well as the management the Libraries Exchange program.
Acquisitions Accounting
Acquisitions Accounting is responsible for the management of the George A. Smathers Libraries materials budget and is the origin of standard and custom-produced financial and performance reports supporting and enhancing accountability of the unit and the department.
Budget Reports
George A. Smathers Libraries Materials Budget Reports for current and prior fiscal years.
The accounting team is responsible for maintaining records of payments in the library system, Alma, and for reconciling those records in the University’s financial system, PeopleSoft.
Print Continuations
This page contains everything you need to know about the libraries print and print + online serial subscriptions and standing orders.
Exchange Program
This page contains information about the libraries Exchange Program, which barters materials with other libraries, museums, and research centers around the world.
Resources for Selectors
This page contains everything you need to know to manage your department’s purchases and subscriptions.
Endowments
This page contains everything you need to know about purchasing library materials and resources using endowment funds.
Reimbursement
Reimbursement for Library Materials Purchased with Personal Funds
Gifts Policy
As of January 1, 2023 gifts and donations are coordinated directly with Library Branches.