Accounting & Serials

Accounting & Serials

We strive to meet the information needs of the University of Florida community, supporting the goals and objectives of the Acquisitions & Collections Services Department of the George A. Smathers Libraries. Our main responsibilities include acquisitions accounting financial activities related to the libraries' materials budget in excess of $13 million, along with the management of acquisition functions for print subscriptions and standing orders, as well as the management the Gifts & Exchange programs.

Bookshelves

Exchange Program

The Exchange Program barters materials with other libraries, museums, and research centers around the world.

Print Serials

• Print & Print+Online Serial Subscriptions: Periodicals and Annuals
• Standing Orders and Series:
Annuals, Cataloged Separately, and Analytics

Endowments

Paying for Library Materials & Resources with Endowment Funds

Reimbursement

Reimbursement for Library Materials Purchased with Personal Funds

Budget Reports

Budget Reports for Fiscal Year 2021-2022

Resources for Selectors

This page contains everything you need to know to manage your department’s purchases and subscriptions.


Contact Us

Accounting Manager

Raimonda Margjoni – (352) 273-2698

• Materials Budgets: financial  reports, planning, and analysis

• Expenditures, cost-shares, and allocations

• Financial Statistics Reporting

• Asset Management Reporting

• Managing purchasing via endowment and grant funding

•OPS Budget management

• Point of Contact for Alma & PeopleSoft interface questions and issues.

• Oversees Budgets, Vendor Maintenance, and Invoicing

• Gifts & Exchange Programs

Accountant 2

Michelle McClure – (352) 273-2671

•HSCL Materials Budget including planning, financial  reports, and analysis

•Cost-shared purchases with colleges and centers

•Annual HSCL library materials financial statistics

•HSCL line item budget maintenance

•Fund transfers in Alma

•A&S Unit LibGuides

Fiscal Assistant 2

Verna Bedford – (352) 273-2684

•Invoice review and processing for payment

•Daily processing of vouchers in PeopleSoft

•Invoice payment transactions using the LMS/PeopleSoft interface

•Expense refunds

•Reconciling A&P Unit records

•A&P Unit Point of Work (POW) productivity database

•Financial record-keeping procedures

•Edi-loaded print serials invoices and related print serials issues

•Reconciling print serials invoices to subscription agents’ accounts

Fiscal Assistant 2

Laura Feder – (352) 273-2695

•Pcard transactions in the LMS and PeopleSoft

•Invoice review and processing for payment

•LMS/PeopleSoft interface transactions
•Expense refunds

•Reconciling A&S Unit records

•Library materials expenditures cost-shared with CBA and Law Library

•Vendor records maintenance

Library Assistant 3

Mark Allender – (352) 273-2690

•Print and print+online serials and standing orders management, invoices, and problem solving

•New orders and cancelations

•Title changes

•Serial reports

•Subscription renewals

•Acquisitions mailroom (receiving & routing of materials