Accounting & Serials

Accounting & Serials

We strive to meet the information needs of the University of Florida community, supporting the goals and objectives of the Acquisitions & Collections Services Department of the George A. Smathers Libraries. Our main responsibilities include acquisitions accounting financial activities related to the libraries' materials budget in excess of $13 million, along with the management of acquisition functions for print subscriptions and standing orders, as well as the management the Gifts & Exchange programs.

Bookshelves

Exchange Program

The Exchange Program barters materials with other libraries, museums, and research centers around the world.

Print Serials

• Print & Print+Online Serial Subscriptions: Periodicals and Annuals
• Standing Orders and Series:
Annuals, Cataloged Separately, and Analytics

Endowments

Paying for Library Materials & Resources with Endowment Funds

Reimbursement

Reimbursement for Library Materials Purchased with Personal Funds

Budget Reports

George A. Smathers Library Materials Budget Reports for current and prior fiscal years.

Resources for Selectors

This page contains everything you need to know to manage your department’s purchases and subscriptions.


Contact Us

Accounting Manager

Raimonda Margjoni – (352) 273-2698

• Materials Budgets: financial  reports, planning, and analysis

• Expenditures, cost-shares, and allocations

• Financial Statistics Reporting

• Asset Management Reporting

• Managing purchasing via endowment and grant funding

•OPS Budget management

• Point of Contact for Alma & PeopleSoft interface questions and issues.

• Oversees Budgets, Vendor Maintenance, and Invoicing

• Gifts & Exchange Programs

Accountant 2

Michelle McClure – (352) 273-2671

•HSCL Materials Budget including planning, financial  reports, and analysis

•Cost-shared purchases with colleges and centers

•Annual HSCL library materials financial statistics

•HSCL line item budget maintenance

•Fund transfers in Alma

•A&S Unit LibGuides

Fiscal Assistant 2

Verna Bedford – (352) 273-2684

•Invoice review and processing for payment

•Daily processing of vouchers in PeopleSoft

•Invoice payment transactions using the LMS/PeopleSoft interface

•Expense refunds

•Reconciling A&P Unit records

•A&P Unit Point of Work (POW) productivity database

•Financial record-keeping procedures

•Edi-loaded print serials invoices and related print serials issues

•Reconciling print serials invoices to subscription agents’ accounts

Fiscal Assistant 2

Laura Feder – (352) 273-2695

•Pcard transactions in the LMS and PeopleSoft

•Invoice review and processing for payment

•LMS/PeopleSoft interface transactions
•Expense refunds

•Reconciling A&S Unit records

•Library materials expenditures cost-shared with CBA and Law Library

•Vendor records maintenance

Library Assistant 3

Mark Allender – (352) 273-2690

•Print and print+online serials and standing orders management, invoices, and problem solving

•New orders and cancelations

•Title changes

•Serial reports

•Subscription renewals

•Acquisitions mailroom (receiving & routing of materials